Is It Important to Dispose of Computers Securely?
A Cheshire secure storage company outlines why it is vital for businesses to destroy old workstations and data.
Online, July 24, 2013 (Newswire.com) - When a computer has given up and gone to the scrap yard in the sky many people believe all they need to do is switch it off and throw it away. However, this is not the case. IT equipment is an integral part of your business and should be disposed of securely and safely.
That's according to Topwood's Managing Director Tom Gilruth.
The secure storage and shredding company based in Malpas, Cheshire provides comprehensive records management services to businesses across the North West, West Midlands and North Wales.
Mr Gilruth believes certain procedures should be put in place to minimise the risk of fraud or data copying.
1. Shut down accounts - It is essential that former employees no longer have access to computers and company data. It is therefore imperative that accounts associated with the old computer are shut down.
2. Destroy the workstation and data - If a computer needs to be physically destroyed it would be advisable to employ a company to do this rather than reaching for the hammer yourself. Likewise, do not throw hard drives into the local skip, a company like Topwood will be able to destroy sensitive information securely.
3. Get organised - Keep a list so you know what systems have been destroyed, how and where. Companies who deal in secure storage would able to do this for you. Think about having a room for computers which have been decommissioned and another location for those still in semi use. In addition, why not make one person solely responsible for carrying out this role?
4. Keep workstations secure - Until the time comes to destroy your hard drives or company workstations, ensure only authorised personnel are gaining access to it.
5. Record all equipment - By keeping an inventory you will know where all company computers and data are. This will ensure you do not forget about a workstation no longer in circulation which may have sensitive business information stored upon it.
Tom Gilruth said following these tips will help keep your business safe. "Topwood can provide you with the reassurance that your data is safe by utilising the right equipment. For further peace of mind, Topwood also has machinery which will completely shred your hard drive into smithereens."
